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Your Information

This page describes why information is collected about you and the ways in which this information can be used.


Confidential information from your medical records can be used by the NHS to improve the services offerred so we can provide the best possible care to everyone.

This information, along with your postcode and NHS number but not your name, are sent to a secure system where it can be linked with other health information.

This allows those planning NHS services or carrying out medical research to use the information from different parts of the NHS in a way which does not identify you.

You have a choice. If you are happy for your information to be used in this way, you do not have to do anything. If you have any concerns or wish to prevent this from happening, please speak to practice staff or ask at reception for a copy of the leaflet “How information about you helps us to provide better care”.

More information can be found at www.nhs.uk/caredata

Why we collect information about you

Your Doctor and other Health Professionals caring for you keep records about your health and any treatment and care you receive from the NHS. These help ensure that you receive the best possible care from us. These records can either be written or held on the computer. They consist of:

  • Basic details about you such as address and next of kin
  • Contacts we have had with you such as surgery visits
  • Notes and reports about your health and any treatment you have received
  • Details and reports about treatment you have received
  • Results of investigations such as X-rays and laboratory results
  • Relevant information from other health professionals, or those who care for you and know you well

How your records are used to help you

Your records are used to guide health professionals in the care you receive to ensure that:

  • Your Doctor, Nurse or other healthcare professionals involved in your care has an accurate and up-to-date information to assess your health and decide what care you receive
  • Full information is available if you see another Doctor or are referred to a specialist or another part of the NHS
  • There is a good basis for assessing the quality of care you have received
  • Your concerns are properly addressed if you need to complain

How we keep your records confidential

Everyone in the NHS has a legal duty to keep information about you confidential

You may be receiving care from other organisations as well as the NHS (like social services). We may need to share some of the information about you so that we can all work together for your benefit. We will only ever use or pass on information about you if others involved in your care have a genuine need for it. We will not disclose your information to third parties without your permission unless there is exceptional circumstances.

We are required by law to report certain information to the appropriate authorities. This is only provided after formal permission has been given by a qualified healthcare professional. Occasions where we must pass on information include:

  •  Notification of new births
  • Where we encounter infectious diseases which may endanger the safety of others such as Meningitis or measles (but not HIV/AIDS)
Our guiding principles is that we are holding your records in strict confidence

Who are out partner organisations?

The principle organisations where information may be shared are:

  • Health Authorities
  • NHS Trusts
  • General Practitioners
  • Ambulance Services
Your information may also be shared with the following, subject to strict agreements:
  • NHS Common service agencies such as Primary Care Trusts
  • Social services
  • Education services
  • Local authorities
  • Volunteer sector providers
  • Private sector providers

How you can get access to your own Health Records

The data protection act 1998 which came into force on 1st March 2000 allows you to find out what information is held about you on computer and certain manual records. This is known as ‘right of subject access’. It applies to your health records. If you want to see them , you should make a written request to the practice manager. Your are entitled to receive a copy but should note that a charge will be made. You should also be aware that in certain circumstances your right to see some details in your health records may be limited in your own interests or for other reasons.

If you would like more information on how we use data please contact the practice manager.